Ways researchers can be better, different writers

After leaving the academy to pursue her dream of helping others achieve their writing goals, Kellye McBride started her own freelance editorial business in 2015 and has never looked back.

She is enthusiastic about helping graduate students, researchers, and scholars improve their writing and developing their skill sets when it comes to articles, book proposals, and dissertations.

Kellye lives in Portland, OR in the United States, and blogs at kellyemcbrideediting.comShe regularly posts about academic writing and scholarly publishing.

Photo by Juliette Leufke | unsplash.com

Photo by Juliette Leufke | unsplash.com

As academics, we often emphasise the importance of research, networking with others in our respective fields, and building a profile when it comes to professional opportunities. Though these are important topics worthy of consideration, the most crucial aspect of our jobs is often overlooked when we are so focused on advancing our academic careers: writing.

Not only is the average scholar is expected to have a number of professional publications in peer-reviewed journals, many disciplines also want them to publish a book to establish themselves early on in their career. Additionally, if scholars want to secure the right amount of funding, they must also become effective grant writers. The list of required written documents for early career researchers can be endless and, frankly, overwhelming.

Training and support for these kinds of writing are practically non-existent. Even if a scholar has an effective advisor and is well practiced as an academic writer, they might still run into trouble when it comes to grant writing, crafting text for a teaching portfolio, or writing for the public. This is not the fault of the academic. It’s like being a talented oil painter who is asked to learn watercolor overnight for a particular commission. Scholars are often poorly trained when it comes to being adept at the types of writing that will help ensure their success. Read more of this post

Welcome to Grant Camp

Slide that says: How it works 5 minutes - what you need to do. 20 minutes - write like hell! 5 minutes - take a breather: coffee & chat. Repeat this six times! Half hour break around 3:30 pm.

How it works, by Jonathan O’Donnell on Flickr.

Researchers often don’t have time to write a decent application.

That is, with the best will in the world, they can’t devote the time that they want to drafting their application.

As a result, research whisperers often get drafts way too late to be able to provide any useful feedback. People send me their drafts less than a week before the deadline. At that point, all we can do is make sure that it adheres to the rules and point out spelling and grammar errors. There is no time to rework fatal flaws, investigate lacunae in the literature review, restructure the budget, or add collaborators.

It is ‘Submit or Die’ time.

To try to avoid this, I’ve been running Grant Camps for my researchers. Inspired by the award-winning Thesis Boot Camp model, Grant Camps are half-day events that give applicants the time to address the major aspects of an application.

I’ve found that, while people can’t get a half a day to work on their application themselves, they can do it if I send them a meeting appointment and they plan it as part of their schedule.

So far, they have been quite popular. They don’t work for everybody, but the people that do like it keep coming back. Read more of this post

Don’t be late

Table showing 23 teams completing applications. Four start 30 weeks out, the rest come in afterwards. One team starts three weeks from deadline!

Applications in a 30-week development program, from expression of interest (EoI) to withdrawal (NFA) or submission.

This diagram shows the flow of applications during a recent development round for a major government funding scheme. If you are in the US, think ‘National Science Foundation’. In the Commonwealth, think of a major Research Council funding scheme.

Have a look at Team 23, right down in the bottom right-hand corner of the chart. They started their bid at the very last minute. They didn’t make it to submission. They were late. Really late! “Why are you putting in this application” late.

I hate applications like that. Here’s why. Read more of this post

Should I apply?

Recently, I needed to write an FAQ (frequently asked questions) page about finding research funding. I thought of some questions that people often ask me, but they didn’t seem very interesting. So I asked Twitter.

The response was immediate and wonderful. Not everything came in the form of a question, but everything related to question that people ask. Here is the first of my responses to my Twitter-asked questions. I’d like to thank Ana Isabel Canhoto (@canhoto) for triggering this post.

The Great Wall of China, stretching off into the business

That must have been a lot of work, by Jonathan O’Donnell on Flickr

Should I apply?

Let’s skip over the existential aspects of this question and assume that you are an academic required to undertake research as part of your job. Let’s also assume that you’ve finished your PhD. If you haven’t, go do it now. Don’t worry, I’ll still be here when you come back.

Sometimes, your research doesn’t require any funding. You might be working on an aspect of pure mathematics or ethics, and all you need is a computer, a good library, some peace and quiet, and the occasional chance to talk to smart people working on the same stuff. Or you might be working on a very small part of an overall research program that doesn’t need any extra staff, any equipment, or any travel. In that case, don’t apply for funding. You don’t need it and it won’t substantially improve your research. However, those situations are pretty rare.

In all other cases, you should apply for funding. However, there are some important things that you need to consider.


Grant writing

Cath EnnisCath Ennis began her career in the life sciences by falling in love with David Attenborough’s programmes on the BBC. She subsequently studied genetics in Newcastle upon Tyne, England; obtained a PhD in molecular cell biology in Glasgow, Scotland; and did a postdoc in genome evolution in Vancouver, Canada.

She then spent two years in the marketing department of a biotech company, during which time she learned many things – the most important being that she does not enjoy marketing and much prefers academia to the private sector.

She has been a grant writer / project manager at a large academic cancer research organisation since 2007, and specialises in cancer genomics and bioinformatics.

Cath blogs at VWXYNot? and tweets as @enniscath


The title listed on my business cards is Project Manager, a role that takes up more than half of my time. However, if I introduced myself to you in person I’d tell you that I’m a project manager-slash-grant writer, and it’s the latter role that I’ll be writing about in this post.

While freelance grant writers do exist, I’m employed full time by a large academic cancer research organisation. I’ve been here since 2007, in two different departments, after a PhD and postdoc in molecular biology followed by two years in the marketing department of a biotech company.

In my last department I was the only grant writer for five principal investigators (PIs); in my current department there are more than 20 of us in the Projects team, although not all of us are directly involved in grant writing. As well as managing one large and a few smaller research projects, I provide grant writing support to one PI and all the department’s trainees.