Building your track record

Deb Brian works at the Office of Sponsored Research at The University of Queensland, where her focus is on helping researchers to write better funding applications, and supporting early career researchers and women in science and research.

She can be found on Twitter at @deborahbrian, where she talks higher education policy, research strategy, Australian politics, social justice, and cats. Mostly cats.

A version of this article first appeared in Funding Insight on December 14, 2017 and is reproduced with kind permission of Research Professional. For more articles like this, visit www.researchprofessional.com.


Photo by Ravi Roshan | unsplash.com

Photo by Ravi Roshan | unsplash.com

As the year begins, many of you will be planning your research for the coming year and identifying funding schemes to target. Some will have received the outcomes of last year’s grant applications and will either be breathing a sigh of relief or girding their loins for the next attempt.

This can be a difficult time, both professionally and emotionally, for early career researchers in particular (see Tseen Khoo’s recent post on academic disappointment).

This is especially so for those in fields where there is an expectation that salaries will be sourced from grant and fellowship funds.

In this era of short-term contracts and reduced security of employment, there has never been more pressure on early career researchers to establish a research track record.

Couple this with declining grant success rates across the board and increasing competition and the situation can become quite daunting. Those who are not successful in becoming one of the 1 in 10 researchers awarded a major grant or fellowship can easily become disheartened.

Some tell me the major funding bodies just don’t care about their field, are biased against their particular methodology, or that it is all a lottery anyway. None of this is true, of course, but – more importantly – it isn’t helpful.

So, what can you do if you are an early career researcher struggling to break into the big leagues of research funding?

Here are five tips for you to help build your track record:  Read more of this post

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Mind the gap

“This project fills in a significant gap in the literature…”

“This project will address this significant gap in knowledge…”

Text on a railway platform that says 'mind the gap'.

Mind the gap, by Jonathan O’Donnell on Flickr

In the last couple of weeks, I’ve read several applications that identify a gap in the literature. The ‘gap’ is a useful way to think about your research. It is often presented as a triangle (or a square):

Poincairre says…
Munroe framed the problem in this way…
Flanders contributed the theory of…
However, between those three approaches, there exists a gap…

Sometimes, this research gap is real. Sometimes, it is a little bit constructed (for the purposes of the theoretical argument, of course). In the end, it doesn’t matter. You’ve found your gap.

That gap in the literature? It won’t get you funded.

If you have a gap, and every other applicant has also identified a gap, then that makes your application just like everyone else’s. It doesn’t differentiate you from the crowd. It is a necessary condition for being competitive, not a competitive advantage. Demonstrating it gets you in the game, but it certainly doesn’t win you the grant. Read more of this post

The cruel world of funding peer review

This article began life as a presentation for Peer review and grant funding: From evidence to practice at Melbourne University, 17 November 2017. Thanks to Adrian Barnett and Philip Clarke for inviting me to speak.


Before I begin, I should point out that I write from a position of incredible privilege. I’m not an academic – I’m a university administrator. I am securely employed, and have been for most of my working life. My job is to help academics find funding for their research.

In that role, I work with Australian academics from RMIT University. I work with artists, designers, educators, social scientists and humanities scholars, primarily on their Australian Research Council applications. A significant number of the academics that I have worked with over the last seven years have been early career researchers, generally trying to win their first major grant.

Early career researchers face a cruel world these days. Even though they are an increasingly diverse cohort, they are still generally imagined as young, full-time academics without significant outside commitments. They aren’t. Many of them have significant responsibilities outside of work, taking care of children and elderly parents or working on limited visas, far from home. Most of them have no secure work, while being expected to take on increasing levels of accountability. Their research outputs, their teaching performance and even their scholarly engagement with the world are under intense scrutiny and evaluation.

All this has interesting ramifications for the peer review system that we use for government grants.

A professor stands at the top of a pyramid of scholars and students. Advice flows downwards and cites flow upwards. When funding runs out, the scheme collapses.

Beware the Profzi Scheme, on “Piled Higher and Deeper” by Jorge Cham http://www.phdcomics.com

Read more of this post

What makes a strong rejoinder

A quick opening note on terminology: I use ‘assessor’ to refer to experts who read and review research grant applications, then provide comments into the final decision-making process. Terminology varies a bit between funders, and between countries. We’re not talking about journal reviewers, although some of the advice that follows may also apply there.


Fierce! Photo by Vincent van der Pas, taken at the Tokyo National Museum | www.flickr.com/photos/archetypefotografie

Fierce! Photo by Vincent van der Pas, taken at the Tokyo National Museum | http://www.flickr.com/photos/archetypefotografie

In 2012, with Adam Golberg of Cash for Questions (UK), we wrote ‘Rational responses to referees, our advice on preparing your rejoinder or response to comments on your grant application. It was good advice then, and it’s good advice now.

As my applicants are busy writing their responses, this seemed like a good time to build on ‘Rational responses to referees’.

This post provides some advice on the specifics that I want to see in a strong response, and how you might deal with some tricky situations. When your response goes back to funding body, it will be considered along with hundreds or even thousands of other applications.

In such a situation, you want to make it as easy as possible for the reader (the funders) to understand your response.

White space

I’ve seen a draft that was a wall of text, 5,000 characters long. There were no paragraphs breaks and no white space. It was exhausting to look at.

Be kind to your reader – cherish the white space. Put white space between paragraphs. Indent first lines. Use formatting (if the system allows it – the ARC doesn’t).

All the normal rules of civilised writing still apply, even if you have a lot to say and a severe limit on how many characters you can include. Invite your reader to engage with your text. Read more of this post

I don’t need money to do research

There are some fields in academia that don’t need funding for research to happen.

Sure, I know no research is ‘free’ to produce and share – there’s the salary of the researchers, organisational infrastructure (e.g. tech, desk-space), libraries, and the costs of presenting at conferences for a start.

But to do the research itself doesn’t always need a lot of money.

It may need just a little bit of money or, sometimes, none at all. It does always need time, and that’s the commodity that’s probably in shortest supply.

I come from a humanities (specifically, literary studies) background. My PhD research could have all happened through me finding the time to sit and do a metric tonne of reading and synthesising of materials that I access through my university library and on the internet. I can do my literary studies research and writing without needing to talk to a single other person or having to travel.

It’s not just the humanities. There are many other fields of research where buckets of cash are not what it takes to make the work happen.

I know it’s the kind of thing you’re not meant to say. I have been publicly shamed for saying it in work meetings in other professional incarnations. When colleagues have talked about it, they get shushed – sometimes seriously – because naming such a situation runs counter to the dizzy fiesta of funding that our institutions and research sector crave. Read more of this post

Why are grant applications confidential?

Photo of a large bag labeled 'Confidential Paper for shredding & recycling'.

Confidential Paper for shredding & recycling, by Dan Brickley on Flickr.

One of the first rules that I learnt when I started as a research whisperer was that grant applications are confidential documents. We should never talk about an application, other than with the applicants.

I’ve seen that rule applied with different levels of stringency at different times.

Think about these questions for a moment:

  • Should the very fact that someone is drafting an application be treated as confidential information?
  • Should you be able to talk to other people in the research office about a draft application? How widely?
  • Should you be able to send an application for internal review? Do you need to check with the applicant first?
  • Is an application still confidential after the grants have been announced? Can we put successful grant applications into a library, so that others can learn from great examples?
  • If two applicants are working on similar topics, and would gain from working together, can I introduce them to one another? How?

These questions define the borders of confidentiality. Most research offices would have different answers to some or all of these questions.

Lately, I’ve been wondering if confidentiality is the best way to go. Perhaps we have more to gain from broadcasting research ideas widely, than from keeping them close. Read more of this post

Top tips for internal grants

Reza profile crop - smallDr Reza Mohammed is Senior Coordinator, Research Development, in the Research Office at RMIT University, Australia.

He leads a team that manages the University’s research-related professional development program for staff, its Early Career Researcher Network, and many of its internal research funding schemes.

Before transitioning to research administration, Reza held positions in academia, industry, and conservation education.


Read the guide(lines) | Photo by Reza Mohammed

Read the guide(lines) | Photo by Reza Mohammed

Many universities allocate funding to support research collaborations, research projects, and travel fellowships.

As public funding for research decreases annually, competition for internal funding becomes increasingly fierce.

The pros and cons of internal funding are discussed in another Research Whisperer post, and I want to talk about how to win internal grants.

If you’re a researcher wanting to increase your chances of success, lean in close so I can share my top five tips with you.

Read more of this post