Welcome to Grant Camp

Slide that says: How it works 5 minutes - what you need to do. 20 minutes - write like hell! 5 minutes - take a breather: coffee & chat. Repeat this six times! Half hour break around 3:30 pm.

How it works, by Jonathan O’Donnell on Flickr.

Researchers often don’t have time to write a decent application.

That is, with the best will in the world, they can’t devote the time that they want to drafting their application.

As a result, research whisperers often get drafts way too late to be able to provide any useful feedback. People send me their drafts less than a week before the deadline. At that point, all we can do is make sure that it adheres to the rules and point out spelling and grammar errors. There is no time to rework fatal flaws, investigate lacunae in the literature review, restructure the budget, or add collaborators.

It is ‘Submit or Die’ time.

To try to avoid this, I’ve been running Grant Camps for my researchers. Inspired by the award-winning Thesis Boot Camp model, Grant Camps are half-day events that give applicants the time to address the major aspects of an application.

I’ve found that, while people can’t get a half a day to work on their application themselves, they can do it if I send them a meeting appointment and they plan it as part of their schedule.

So far, they have been quite popular. They don’t work for everybody, but the people that do like it keep coming back. Read more of this post

The price of poor grant feedback

Photo by Dietmar Becker | unsplash.com

Photo by Dietmar Becker | unsplash.com

There is that moment when you find out the results of a long-awaited grant round.

It can be euphoric and somewhat surreal, or it could lead to much shoulder-slumping.

Given today’s research funding environment and the success rates in major funding rounds, there’s probably more shoulder-slumping than anyone would like.

This wrenching, life-affecting result is a tough phase to get through. That’s why I wrote “Picking up the pieces“, for researchers to look ahead and get back into the grant application cycle, after the requisite, understandable period of ranting and tearing of hair.

Recently, I’ve heard several anecdotes about unsuccessful grant applications and their aftermath, and it made me want to revisit this topic. Not quite in a white-hot rage (as can be Research Whisperer’s wont), but certainly with a sustained seething.

My issue is the poor to non-existent feedback that often accompanies unsuccessful grant applications.

Read more of this post


Atomic and Hydrogen Bombs and Man-made Satelite Achievement Medal

Death medal, by Jonathan O’Donnell on Flickr

I’ve read a couple of grant applications recently that said that they were first:

“This is the first study to…”

I’m always a bit wary of this sort of statement. To work, it needs to be undeniably true. That is, it isn’t enough that it’s a true statement. It needs to be uncontestable, unchallengeable.

To be undeniably true, it should reinforce the worldview of the reader. Your assessor should read the statement, nod and agree. If they don’t – if it raises any doubt in their mind – you may be in for a world of pain.

If you get an assessor that says ‘No it isn’t – what about [vaguely related study that isn’t anything like yours]’, then a series of things happen. First, they aren’t focused on the strengths of your application anymore.  Then, they’re distracted and may start looking for other doubtful statements. Their confidence starts to fade.

If you get a chance to reply to their criticisms, you’ll need to spend a lot of time trying to rebut their claim that you aren’t first, and justify your claim that you are.

There are a couple of other issues I see with claims to be first.

Read more of this post

What’s in a researcher induction kit?

"Pool of Knowledge" (Detail from the "Pool of Knowledge" sculpture by Stacey Spiegel, Living Arts Park, Mississauga, Canada) Photo by Ian Muttoo | www.flickr.com/photos/imuttoo

“Pool of Knowledge” (Detail from the “Pool of Knowledge” sculpture by Stacey Spiegel, Living Arts Park, Mississauga, Canada) Photo by Ian Muttoo | http://www.flickr.com/photos/imuttoo

When I started a new research fellowship in a new institution and city, it took me at least a semester to find my feet.

In that time, I felt the full force of ignorance as I flailed around trying to find out who should review my grant applications (beyond my own collegial networks), what I might be entitled to as a staff member, and trying to get a handle on the new university’s structure.

More importantly, I needed to spend time learning the culture of the place: the person who occupies a certain role may not be the person you’d expect to do the work, etc.

Any expectations that a new staff member (in this floundering state) is going to immediately be productive and successful are not the most realistic. Even if they’ve got grants that they’re carrying over from one place to another, there’s a lot of information that they’ll need to establish themselves.

The earlier that incoming researchers know this information, the more quickly they’ll be able to gain momentum for their research planning and writing.

For a new-to-institution researcher orientation kit, then, these are the basics that I’d include:

Read more of this post

Work backwards

Path through a paddock leading to a house in the far distance. Beautiful blue sky above.

Long road home, by Jonathan O’Donnell on Flickr

If you want to submit your grant application on time, it pays to create a reverse timeline.

That is, start from the end result – submission of the application – and work backwards.

Let’s say that you want to submit your fabulous application to JustGiveMeAGrant [not a real funding body], and their deadline is 29 February 2016 [not a real submission date].

Working backwards from that, how much time do you actually have to write the application? Let’s work it out.

At the moment, your timeline looks like this.

  • 29 Feb 2016 – Submit application to funding body.

Who will sign off?

For most government funding bodies, you are not the applicant. Your university is actually the applicant. This means somebody in your university will need to check and sign the application. In my university, the research office asks for 10 working days to check the application, get back to you with any last-minute questions, then get it signed by a very senior person.

Read more of this post

Publishing in real time

Cindy WuCindy Wu is a co-founder of Experiment, a crowdfunding platform for scientific research.

Cindy was funded during her undergraduate studies by the Howard Hughes Medical Institute to work on cell immunotherapies.

In 2011, she was on the University of Washington International Genetically Engineered Machine (iGEM) team when they won the World Championship. Cindy dropped out of grad school to build Experiment, a Y Combinator backed startup.

Experiment is creating a world where anyone can be a scientist. Bill Gates recognized Experiment as a “solution to close the gap for potentially promising but unfunded projects.”

Cindy grew up in Seattle, and now lives in San Francisco. Follow her on Twitter: @cindywu.

This post is an interview between Cindy and Jonathan O’Donnell.

Hi Cindy,

Notes at a research seminar that read EAC, Australian Woman's Register, Information infrastructure, interoperability, silos vs networks, services and widgets.

Things I care about, by Jonathan O’Donnell on Flickr

Thanks very much for agreeing to talk with us at the Research Whisperer, and for co-founding Experiment. For those not in the know, Experiment is a wonderful crowdfunding platform for science. Any researcher in the United States can use Experiment to reach out to the public to raise money for their work. If you don’t know how crowdfunding works, jump onto Experiment now, find a good project and give it some cash. If you get inspired, submit a proposal.

If the project reaches its target, the researcher will receive their funding (less Experiment’s 8% fee) and can start work. While they are raising funds, and during their research, Experiment encourages them to keep in touch with their backers using Lab Notes. For an example of how great these Lab Notes can be, see Paige Jarreau’s updates on her science blogging PhD.

Most crowdfunding services allow project leaders to send out updates, but not everybody uses them. Experiment is trying to understand how these updates work, and how to make them work better.

Read more of this post

Dividing up the money

Australian 10, 20, 50 and 100 dollar notes

Poster money, by Michael Coghlan on Flickr

Dear applicant

Congratulations! We have decided to give you a grant.

Unfortunately, funding is tight, so we have cut your budget to the bone. Sorry about that.

Yours truly,
The funding agency

Sometimes, you can win only to lose.

One of the trickiest times for any research team is when you have to work out what you can do with a reduced amount of money.

The decisions that you make at this point will shape your whole project. They may also have repercussions for the team dynamic. If Professor Needs-Grant feels that they didn’t get their fair share of the loot, they can get grumpy. Their enthusiasm for the project may disappear, or at least diminish.

There are ways to improve this situation.

Before you submit the application 

First of all, when you are designing your project, assume that you won’t be fully funded. After all, it is the norm for funding agencies to cut budgets so they can fund as many grants as possible. Assume that will be the case. Ask each of your research partners to provide the costing for their part of the project. This should include the correct figures for their time on the project, as well as the funds that they want to spend. Then talk to everybody about where things overlap and how different elements might be combined. Work out, with your co-researchers, what will happen if things get cut. Talk about what the project will look like if the postdoc isn’t funded, or if you don’t get all the fieldwork money.

Imagine the possibilities and talk about them with your team. Work out what is the minimum amount that would make a viable project.
Read more of this post


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