Dangers of internal funding

Photo by Vadim Sherbakov (http://madebyvadim.com), sourced from unsplash (http://unsplash.com).

Photo by Vadim Sherbakov (http://madebyvadim.com), sourced from unsplash (http://unsplash.com).

I’ve benefited from different types of internal university funding for my research over the years.

The schemes I’ve accessed range from conference money to pilot project grants and new staff grants. They’ve offered the stepping-stones I needed to get projects going and build momentum.

This post talks about the dangers and opportunities presented by internal research funding, and flags the Top 3 types of internal funds that I’ve found most useful.

It’s important to plans ways to do research, even without a fat grant.

One of the internal grants I secured was specifically for developing and writing up a major grant proposal. It paid off a couple of years later when our team got that ARC Discovery project. Being able to get together for concentrated periods of time to nut out the grant application saved us heaps of time and focused our energies. It really worked well.

Most institutions have some form of internal funding for their researchers. Some have more than others. Some barely cover their researchers’ conference travel, others offer plush suites of articulated funding for just about every segment of the research cycle.

Internal funding is a good thing. It can boost project competitiveness and track-record before a go at a bigger external grant. It can certainly boost the confidence of researchers trying to get their work off the blocks, or build their CV in the early days of their research career. It can bridge external grant gaps and allow researchers to stay on the radar.

Internal funding can be a bad thing, however, when you have too much of it and no consequent profile in securing external funds.

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What makes a winning budget?

How do you build a winning budget? Rule number one: listen to Aiden Byrne. He runs the Australian Research Council (ARC). He knows what he is talking about. He says,

He knows (way better than I do) what makes a winning budget. After all, he is the one that gives out the money.

Tseen has already written a brilliant post on the benefits of early budget planning. I thought that I would talk about how I, as a research whisperer, can help you when you are building your application. Like Tseen, I want to help you when you are planning your project. The budget is a big part of that.

So, what do I look for?

Abacus (Photo by Jenny Downing: https://www.flickr.com/photos/jenny-pics)

Abacus (Photo by Jenny Downing: https://www.flickr.com/photos/jenny-pics)

Well, first and most obviously, do you have a budget yet? This may seem obvious, given the aim of the exercise is to ask for money, but it isn’t obvious to everybody.

I’ve had someone send me a draft application called something like “research-plan-v15.doc”. They had done 15 versions of their project plan, and zero versions of their budget. That doesn’t work.

Your budget is where the rubber hits the road in your application. Without a budget, you can waffle on forever about how brilliant your project will be. Within your budget, you need to decide how many interviews you are going to do, how many days you are going to spend in the field, how many participants you expect to attend your workshops. You need to put dollars against activities, which means you need to be specific.

Your budget is a proxy for project planning. Read more of this post

Five reasons to ignore the big schemes

Jo + Kerryn, by Jonathan O’Donnell on Flickr

Pop quiz, peeps. Name a funding agency.

Quick, what’s the first one you thought of?

If you are from the US, you probably said ‘National Science Foundation’. If you are from Europe, you probably said ‘FP7′. In the UK, Canada, or Australia, you probably named one of the national Research Councils.

In each country, there are a handful of funding agencies that tower over the research imagination. Applicants mythologise them. Recipients revere them. Universities lionise them. They dominate the academic funding conversation to such an extent that the names of all other funding sources are drowned out.

In Australia (where I come from), we only talk about two: the Australian Research Council (ARC) and the National Health and Medical Research Council (NHMRC). You might hear some highfalutin’ talk about the Australian Competitive Grants Register (ACGR), and ‘Category 1′ funding, but it’s just code for those two funding agencies.

Don’t believe me? There are almost seventy ‘Category 1′ funding bodies on the Australian Competitive Grants Register. I’ll bet most Australian researchers can’t name another three with any certainty.

The problem with this is that researchers, particularly new researchers, only ever hear about those funding agencies. They never hear about the smaller, more targeted government schemes, funding from state and local government agencies, local or international philanthropic funding agencies, or new possibilities like crowd funding. That’s just crazy! Read more of this post

Against exhaustion

Deborah BrianDeborah Brian is Senior Research Administration Officer in the School of Information Technology and Electrical Engineering at The University of Queensland. She coordinates grant applications and research activities for a diverse group of engineering and computer science academics, with a focus on supporting early career researchers. In her alternate (academic) existence, she is an anthropologist and archaeologist with research interests in Indigenous cultural heritage and the construction of social memories, histories, and identities. Deb has been one of RW’s featured RO Peeps She tweets – entirely too much – at @deborahbrian.


Image courtesy of Deborah Brian.

Image courtesy of Deborah Brian.

Now, it might be because I was in the final throes of #grantfest, but when Jonathan Laskovsky’s piece on exhaustion popped up on Twitter this morning, it made me want to hurl my iPad across the room. And I love my iPad.

I won’t tell you what I said then, or what I was still muttering under my breath when I finished reading the post, but I will say this: PLEASE DON’T TRY THIS AT HOME!

Instead, I want to offer three pieces of advice for those struggling through the genuinely exhausting process of writing grant and fellowship applications, which for reasons unknown, always seem to be due all at once.

Follow these three simple rules to give yourself the best shot of: a) writing a decent grant or fellowship application, b) not pissing off your colleagues and support staff, and c) coming out alive. READ MORE

What’s your plan beyond 2015?

Mathematical formula written on a folding paper fan

Numbers on a fan, by Jonathan O’Donnell on Flickr

I’m keen on planning for the future. Whether it is a plan for the near future, like a to-do list, or a plan for the far future, like a bucket list, I’m in favour of it. In part, that is because research funding is all about planning for the future.

A long time ago, when I was just a young whisperer, I used to feel guilty when I had to prod researchers to write funding applications. They were all enormously busy. A common refrain was “I don’t have time for research.”

Then a wonderful physicist, Bill van Megen, changed my attitude. Exactly what he said to me is now lost in time, but it was something like this:

I enjoy writing grant applications. It’s the only time I ever get to plan for the future. The rest of the time I’m either working on experiments or writing up experiments. Grant applications let me think about what comes next.

He was right. More importantly, as an activity, research enquiry inhabits the tension between the past and the future. Most of the time we are looking at the past: What happened? How did it happen? Why did it happen? But at the same time we have our eye on the future. That is, will it happen again?

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Planning ways to make your research happen

Carousel (Photo courtesy of Dominic Alves on Flickr: http://www.flickr.com/photos/dominicspics)

Carousel (Photo courtesy of Dominic Alves on Flickr: http://www.flickr.com/photos/dominicspics)

If I had a dollar for every time a researcher declared: “But why didn’t I know about this funding scheme? It’s perfect for my research!”…

In the depths of ARC Linkage and Future Fellowships (and other ‘major’ schemes), I often think of the myriad other schemes out there that require less of their applications, that prioritise different aspects of the research project or the research team.

There are some researchers who should be applying for these other schemes, because  ‘major’ grants are not a possibility. We should say this more often, but we don’t, probably because we have put the major research council grants on a pedestal.

These researchers may be academics from teaching-intensive backgrounds or teaching-intensive institutions. They might have had sustained career interruptions, or come to the research institution from industry/community. There are many reasons, and this may warrant a whole post by itself.

What I wanted to write about in this post is thinking broadly about funding your research, and creating a research plan for it.

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Boost your postdoc chances

Kerstin Fritsches (Founder of Postdoc Training)Kerstin Fritsches is a former research fellow who spent the majority of her 12-year research career on soft money at the University of Queensland, Australia.

She learned more than she would like about the challenges facing early career researchers (ECRs). While her research focused on what fish and other marine animals can see (taking her to some wonderful locations), she has been passionate about improving the situation for ECRs, and involved in postdoc policy and career development training for many years.

An apparently universal need for accessible and effective career development training motivated Kerstin to leave academia and found PostdocTraining to offer career development training tailored specifically to postdocs and their institutions.


Winning a fellowship is a bit of a holy grail for early career researchers.

When these positions mean an independent salary, often accompanied by funding for research support, it’s no surprise that they are hotly contested and bring well deserved prestige.

Cardboard tubes painted to look like owls, lined up on a window sill.

Parliament (Photo by Tseen Khoo)

Fellowships show you can win funding based on your track record and excel against stiff competition.  They can also end up being the key to long-term careers in academia, increasing your chances of continuing on a full-time research path.

Given their potential benefits, it’s worth looking more closely at how to go about securing a fellowship.

Each funding scheme has its own rules and traditions, so the 10 steps outlined here are general observations based on what I –  and my peers – wish we’d known when we started applying. Hopefully, they’re practical ideas for your own game plan.

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