Five reasons to run a conference

Do you feel regularly exploited, wish you had more recognition for the things you did, or feel that your skills are being underutilised?

First: You realise you’re in academia, right?

More importantly: While these dissatisfactions are endemic to working lives in general, they seem especially visible in universities. There are ways, however, of seizing opportunities and making them work for you.

Following on my earlier post about Networking and other academic hobbies, this post presents you with the pros of convening a conference.

I’ve convened almost ten major events, in a range of convening structures (i.e. sole convenor, large committee, with an academic association). While conferences are no doubt time-consuming, for me they were also the primary catalysts for establishing a research network and significantly boosting my academic profile.

When I suggest convening a conference, people often respond with fear and dismissal. Many people worry that they don’t know how to do it, or presume that it’s just grunt-work and no good could come of it.

Granted, organising conferences is one of the top areas in which the labour of postgraduates and early career researchers is exploited, but there are ways to make these opportunities your friends.

Here are my top five reasons for why you should convene a conference:


1. Reaping the benefits of connection

Getting involved with a conference committee, or becoming a convenor, is relatively easy. Research centres and clusters often host them, as do academic associations and all levels of the university ladder (i.e. schools, disciplines, faculties). Finding competent and enthusiastic people to help out can be difficult as everyone always feels that someone else should do this work. If you are invited onto a conference committee or put your hand up to be a convenor, try to ensure that you undertake tasks that will generate associations between your name and the event. Be the contact person (yes, it may be a bit more work, but it’s better for people to know who you are), volunteer to go along to meetings with possible funding bodies and institutional higher-ups, or arrange things for the keynotes. There are perks to being the person who gets to associate directly with the delegates, or be in charge of the web page or program scheduling: Keynoters and other delegates get to know you.

For many of the events I’ve organised, I did so because I wanted a particular field to gain momentum (that is, it was a new area of research and scholars were scattered around different disciplinary homes, as well as physically located across  a range of cities and countries). Without the benefit of an association and its attendant cash float, getting a conference to happen can be complex and sometimes frustrating. The value of bringing together the best, most active and interesting researchers in my field? Priceless.

2. Professionalisation and ‘transferable skills’

In running a conference, you gain excellent experience with planning, organisation, and negotiation. Because of time constraints and general apathy, conference committees are often willing to rubber-stamp things that you’ve already worked out, so you can let your autocratic side shine. This means you can quite rightly claim the fame for networking initiatives and event set-ups, industry links, whatever – the sky’s the limit (within your budget, of course…ahem).

Conversely, a very buzzy and astute committee can be a dream to work with, and the mentoring within it by more senior academics can be excellent.

Event-management skills are highly transferable and would serve you well, whether or not you make your home in academia.

3. Publications

Most quality conferences will produce quality publications, and events that derive from grants will almost certainly aim to produce a publication as part of its reported outcomes. If there’s a possibility that you can participate in the editing of the subsequent publication, or have your work represented in it (even though you may not have presented), take it! In my experience, those who were most proactive during the conference organisation end up being the ones who are worth working with to edit the consequent publication. Beware of editing with someone who has already proven their inertia or laziness during the conference experience; you will definitely be signing on for 95% of the workload!

4. ‘Feel good’ factors

Let’s take the focus off you for a minute, hey? Or should that be: Ask not what a conference can do for you, but what you can do for a conference…?

I touched on this briefly in #1. The feeling that you’re doing something for a greater cause (i.e. your academic field) can be a great driver when organising a conference. Good reasons to have a conference (that aren’t regular association ones) are:

  • underrepresentation in larger fields,
  • brand-spanking new areas, and
  • academic/community initiatives.

A good, inclusive conference showcases the latest, most interesting work in a particular field. For this alone, being part of the event is excellent. Additionally, you get to meet & hear the exciting new talent coming through the postgraduate ranks, and showcase themes or topics within your field that don’t get enough love. Even at an association conference, which may be more restricted because of the way it has to function as a ‘representative’ event for a broad field, you can work behind-the-scenes magic to have neglected research brought to the fore, lobby for alternative bright stars as keynotes (rather than the exceedingly well-established but standard professoriate), and prioritise opportunities for emerging researchers and postgraduates (this could be as simple as underwriting their conference costs to some degree so that they don’t have to foot as large a registration bill).

There’s also a basic level of ‘making things happen’ with a conference that has always spoken to me. This is particularly because of the frustrating nature of the deferred outcomes from much of our academic research.

5. It’s FUN.

I amend that to say: A well-organised conference is FUN! Having to put out fires (sometimes literal) for an entire event is not good. If the gig comes together smoothly, you have time to enjoy hanging out with academic buddies, putting faces to names of delegates you’ve only emailed, meeting cool and incredibly prominent keynotes, feeling in the centre of all the buzz, and knowing that what you’ve done has longevity. The outcomes stretch beyond resulting publications; good conferences feed new research collaborations and connections.

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About Tseen Khoo
Dr Tseen Khoo is a lecturer in research education and development in Melbourne. In previous incarnations, Tseen has been a research grant developer, and research fellow. She founded a national research network (AASRN), edited an academic journal for 5 years, and has been part of successful major competitive grants. Other than that, she can be quite normal.

3 Responses to Five reasons to run a conference

  1. Your first para:

    Do you feel regularly exploited, wish you had more recognition for the things you did, or feel that your skills are being underutilised?

    Got me in. No, I’m not really in academia. :)

    not yet :)

    … having second thoughts :)

    Mayu xo

    • Tseen Khoo says:

      Thanks for dropping by, Mayu. I know, I realised when I read that 1st sentence again that I could be referring to a lot of artists/freelancers! Hope you’re having a great time in Broome!

  2. Pingback: 商用英文論文組織寫作(第一部分:背景)十十十四(上) | 柯泰德英文論文編修訓練部落格

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